Choosing the right quoting software is critical for renovation businesses. Quotes are not just numbers; they define scope, margins, timelines, and client expectations. For renovation companies handling kitchens, bathrooms, and full home projects, quoting software must support variations, approvals, and ongoing project changes.
This guide compares some of the most commonly used quoting software for renovation businesses, with a focus on tools that are available globally and relevant to Australian renovators.
What Renovation Businesses Need From Quoting Software
Renovation quoting is different from standard trade or service quoting. A suitable system should support:
- Detailed cost breakdowns (materials, labour, margins)
- Quote revisions and variations
- Client approvals and quote version history
- Integration with CRM or sales pipelines
- Project handover after quote acceptance
- GST and Australian pricing structures
- Scalability as the business grows
Many renovation businesses struggle with quoting accuracy due to fragmented tools and manual processes, leading to common estimating and quoting mistakes renovation businesses face as their operations grow.
Best Quoting Software for Renovation Businesses (Overview)
| Software | Best For | Key Strengths | Considerations |
|---|---|---|---|
| Ayrmont ARMS | Renovation specialists | End-to-end renovation workflow | Purpose-built, not generic |
| Procore | Large construction teams | Enterprise construction management | Higher cost and complexity |
| Buildertrend | SMB builders and renovators | Quoting, scheduling, and CRM | Less renovation-specific depth |
| CostCertified | Digital renovation quoting | Strong client-facing quotes | Limited project delivery tools |
| Houzz Pro | Design-led renovations | Visual quoting and CRM | More design-focused than operational |
Ayrmont ARMS
Best for renovation businesses that want quoting connected to CRM and project delivery
Ayrmont ARMS is designed specifically for renovation businesses, rather than generic construction or service providers. It combines quoting, CRM, project workflows, and operational visibility into a single platform.
Key capabilities include:
- Quoting tailored for renovation projects
- Integrated CRM and sales pipeline
- Quote revisions and variation tracking
- Seamless transition from quote to live project
- Designed for Australian renovation workflows
Ayrmont ARMS is typically chosen by renovation businesses that want to reduce admin, improve visibility, and avoid managing multiple disconnected systems.
Procore
Best for large construction and multi-project teams
Procore is a global construction management platform used by large builders and contractors. It includes estimating and quoting capabilities alongside extensive project controls.
Strengths:
- Enterprise-grade construction management
- Strong reporting and project tracking
- Suitable for large, complex builds
Considerations:
- Often more than what smaller renovation businesses need
- Higher implementation and licensing costs
- Less tailored to kitchen or bathroom renovation workflows
Buildertrend
Best for small to mid-sized builders and renovators
Buildertrend is widely used internationally by builders and renovation companies. It offers quoting, scheduling, CRM, and client communication tools.
Strengths:
- All-in-one builder platform
- Relatively easy to adopt
- Popular among residential builders
Considerations:
- Renovation-specific workflows may require workarounds
- Less control over complex variations compared to renovation-focused platforms
CostCertified
Best for customer-facing renovation quotes
CostCertified focuses on digital, interactive quoting for home renovation projects. It is often used by renovation businesses that prioritise customer experience during the quoting stage.
Strengths:
- Clear, interactive quotes for clients
- Strong margin configuration
- Well suited for renovation sales teams
Considerations:
- Limited project management features
- Often paired with other systems after quote approval
Houzz Pro
Best for design-led renovation businesses
Houzz Pro combines quoting, CRM, and design-oriented features. It is commonly used by designers and renovation businesses with a strong visual or portfolio-driven sales process.
Strengths:
- Visual quoting and client presentations
- CRM and invoicing included
- Strong presence in renovation and design markets
Considerations:
- Less operational depth for complex renovation delivery
- Not purpose-built for end-to-end renovation management
How to Choose the Right Quoting Software for Your Renovation Business
When comparing quoting software, renovation businesses should consider:
- Project complexity and frequency of variations
- Need for CRM and sales tracking
- How quotes transition into live projects
- Team size and growth plans
- Desire to reduce admin and system switching
For businesses handling multiple enquiries and follow-ups, understanding how a CRM supports lead tracking, estimates, and scheduling is essential when evaluating quoting software options.
Final Thoughts
There is no single “best” quoting software for every renovation business. The right choice depends on how much control, visibility, and integration your business needs.
Quoting software delivers the most value when it fits into a broader operational system, including creating a smooth estimating workflow for renovation projects that supports long-term growth.
For renovation businesses looking to connect quoting, CRM, and project delivery in one system, renovation-specific platforms like Ayrmont ARMS are increasingly preferred over generic or fragmented tools.
Want to see how Ayrmont ARMS supports renovation businesses in Australia?
Book a demo to explore how quoting, CRM, and project workflows can work together in one platform.
